#DECREASE SIZE OF OUTLOOK FOR MAC 2016 HOW TO#
#DECREASE SIZE OF OUTLOOK FOR MAC 2016 ARCHIVE#

olm file with your mailbox items saved on the computer.

After the task completed you will find the.

Note: When you run this rule for the first time, archiving may take a lot of time to complete depending on your mailbox size.

#DECREASE SIZE OF OUTLOOK FOR MAC 2016 ARCHIVE#

On next dialog window type the name of the archive file and select the location on your computer, where the file should be stored.

On dialog window choose types of items that should be included in the archive file.

To export the data from the Archive folder navigate to File > Export.

Apply the rule by clicking on the source folder, then Rules > Apply > Name of the rule.

Do not apply other rules to messages that meet these conditions: Enabling this option is up to you and depends on your other rules.

Do the following: Move Message | any folder on your computer.

Note: Outlook interface might be different and you will be prompted to specify After and Before dates.

When a new message arrives: Date Received | is greater than | enter any number | days old.

Give the rule a name and specify the conditions using drop-down lists as follows:.

Select Exchange on the left pane menu and click on ' +' to add a new rule:.

Alternatively, go to Rules from the ribbon and select Edit rules:.

In Outlook 2011 for Mac, go to Tools > Rules.

Archive).Īfter the folder is created you would need to set up an archiving rule:

Create local archive folder: right-click (or ctrl-click) on the On My Computer heading > choose New Folder and give it a name (eg.

Unhide On My Computer folder: in Outlook 2011 > click on the Outlook menu at the top of your screen > Preferences > General > uncheck the box Hide On My Computer Folders.

To start using local Mac archiving, you would need to create the Archive folder. If you are using Outlook on PC read the Knowledge Base article How Does Outlook Archiving Works? for more information.

Archiving is available when you enable the rule which is set up and run in your mailbox. The Archiving rule will help you move the data from the server to a folder on your computer to reduce the mailbox size.

#DECREASE SIZE OF OUTLOOK FOR MAC 2016 HOW TO#

In this article, you will find the instructions on how to archive mailbox data in Outlook 2011 and Outlook 2016 for Mac.

Decrease size of outlook for mac 2016